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While changing the format to HTML is no rocket science, it is another thing to remember each time you reply to a message. When you click Send, the Microsoft Outlook Compatibility Checker will open and provide you with the Switch to HTML option: If you haven’t changed the format manually and have used some formatting unsupported in plain-text messages (like emojis), Outlook will give you a chance to convert the message to HTML. You need to open your reply or forward in a new window by clicking the Pop Out button. Mind you, this option is unavailable if you are composing your reply in the message preview pane. When you reply to or forward a message, you can go to Format Text on the Outlook’s ribbon and click HTML.

Changing email format to HTML in Outlookįirst, there is always the option to switch the email format manually. So, let’s see what you can do to change the email format to HTML. While in some cases this logic is perfectly valid, it starts to fail when you think about the Reply All and Forward options, because it is highly unlikely that multiple recipients will not be able to view emails in the HTML format. If someone sent you a plain text message, it might mean that their email client doesn’t support the more advanced formats. When replying, Outlook always uses the format of the original message by default. Some people prefer to keep it simple and use the lightweight versions of email.

Most email clients include the option to use various formats.

Some organizations convert all of their outgoing messages and even their incoming emails to plain text for security reasons.

contact forms) tend to use the plain text format.

Various mechanisms used by websites (e.g.

Some mobile email clients still do not support HTML emails.

As it turns out, there are a few reasons why you may be getting plain text emails: After all, it’s the 21st century and email clients should be able to handle the HTML format by now.

Plain text messagesįirst of all, you may be wondering why you even receive plain text emails. What’s more, you can force the HTML format in every email sent from your organization. Fortunately, with some minor setup, you can reply to plain text emails using HTML format messages in Outlook or in other email clients. What’s more, instead of your carefully designed HTML email signature, the recipient will just see its simple plain text version. Because of that, you won’t be able to add hyperlinks, formatting and images to your email.

If you have ever received a plain text email, you will know the message format will remain the same when you reply to it or forward it.